About Us

Equipment management pertains to the record keeping for acquiring, maintaining, protecting, and properly disposing of capital equipment which includes any equipment purchases over $5,000. Departments are required to maintain records of equipment purchased with federal and non-federal funds, and equipment furnished by the government in their possession. General departmental responsibilities include: keeping equipment purchase records, physical inventories, fabrication (WIP-work in progress) requests, placement in service requests, recording movement of equipment, and proper disposal of equipment, for donation, sale, or faculty transfer. Harvard Medical School uses Oracle Fixed Assets as the system to record, track, and maintains information related to equipment management.

Capital Assets & Equipment Team

Sophia Xu

Financial Analyst for Capital Assets
(617) 432-5624

Jeff DiCiaccio

Director of Strategic Procurement
(617) 432-5333

General Email boxFixedAssets@hms.harvard.edu

Helpful Links

Capital Asset/Equipment Forms and Job Aids
Capital Asset (how to) Checklists (WIP, Disposal, Trade-in, etc...)
Capital Asset/Equipment Policy link
Capital Software Policy link
Harvard's Capital Equipment Policy on-line training link (login required)
Common Equipment Object Codes list

Asset must be inventoried every two years - the current cycle began on July 1. 2021 and ends June 30, 2023

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