Cash Receipts Deadlines

Fiscal Year End 2022 OTM Deadlines

OTM – Cash Management Contact: Checks: Frank Bilodeau at checkinquiryform@harvard.edu USD & FX Wires/ACH: Joe Mendes and Ellen Kelly at otm_wiretransferinquiry@harvard.edu	Voided/Stopped Checks: All 2022 checks that need to be voided/stopped and re-deposited must be received by Frank Bilodeau/Cash Management via email no later than noon on Wednesday, June 15th for the credit to be posted in FY22. Escheat Checks: All checks dated in calendar year 2021 that need to be voided, stopped, or reissued must be received by Frank Bilodeau/Cash Management via email no later than noon on Wednesday, June 8th for the credit to be posted in FY22. USD and Foreign Currency (FX) Wires: B2P payments to be made by USD/FX wire must be entered and approved by the tub no later than 5:00 pm on Wednesday, June 22nd.
OTM – Cash Receipts Contact: Cash Receipts: cash_receipts@harvard.edu	Domestic Checks: Domestic check deposits accompanied by the Credit Vouchers must be received via USPS or University Mail no later than 5:00 pm on Thursday, June 23rd at Cash Receipts, 1033 Mass Ave, 2nd floor to be posted in FY22. We recommend that Schools/Units make the deposit directly at the bank if they do not expect the checks and Credit Vouchers to arrive at the Cash Receipts office on time (please follow the Departmental guideline below). Foreign Checks: Foreign checks accompanied by the Credit Vouchers received by Thursday, June 23rd will be sent to collections with credit applied as it is received from the bank. Departmental: All items deposited at the bank through Thursday, June 23rd must have associated Credit Voucher(s) and Validated Deposit ticket(s) submitted to Cash Receipts via email no later than 5:00 pm on Friday, June 24th to be posted for FY22. To allow for sufficient processing time in FY22, the Credit Voucher(s) associated with the validated deposit ticket for bank deposits made between Friday, June 24th and Thursday, June 30th must be emailed to the Cash Receipts Office by 12:00 p.m. on Friday, July 1st for the income to be recognized in FY22. Taxable Sales: All items deposited at the bank through Thursday, June 23rd must have associated Deposit Form(s) submitted to Cash Receipts via email no later than 5:00 pm on Friday, June 24th to be posted for FY22. To allow for sufficient processing time in FY22, the Credit Voucher(s) associated with the validated deposit ticket for bank deposits made between Friday, June 24th and Thursday, June 30th must be emailed to the Cash Receipts Office by 12:00 p.m. on Friday, July 1st in order for the income to be recognized in FY22.

OTM – Cash Management

Contact:

Checks: Frank Bilodeau at checkinquiryform@harvard.edu

USD & FX Wires/ACH: Joe Mendes and Ellen Kelly at otm_wiretransferinquiry@harvard.edu

Voided/Stopped Checks: All 2022 checks that need to be voided/stopped and re-deposited must be received by Frank Bilodeau/Cash Management via email no later than noon on Wednesday, June 15th for the credit to be posted in FY22.

Escheat Checks: All checks dated in calendar year 2021 that need to be voided, stopped, or reissued must be received by Frank Bilodeau/Cash Management via email no later than noon on Wednesday, June 8th for the credit to be posted in FY22.

USD and Foreign Currency (FX) Wires: B2P payments to be made by USD/FX wire must be entered and approved by the tub no later than 5:00 pm on Wednesday, June 22nd.

OTM – Cash Receipts

Contact:

Cash Receipts: cash_receipts@harvard.edu

Domestic Checks: Domestic check deposits accompanied by the Credit Vouchers must be received via USPS or University Mail no later than 5:00 pm on Thursday, June 23rd at Cash Receipts, 1033 Mass Ave, 2nd floor to be posted in FY22. We recommend that Schools/Units make the deposit directly at the bank if they do not expect the checks and Credit Vouchers to arrive at the Cash Receipts office on time (please follow the Departmental guideline below).

Foreign Checks: Foreign checks accompanied by the Credit Vouchers received by Thursday, June 23rd will be sent to collections with credit applied as it is received from the bank.

Departmental: All items deposited at the bank through Thursday, June 23rd must have associated Credit Voucher(s) and Validated Deposit ticket(s) submitted to Cash Receipts via email no later than 5:00 pm on Friday, June 24th to be posted for FY22.

To allow for sufficient processing time in FY22, the Credit Voucher(s) associated with the validated deposit ticket for bank deposits made between Friday, June 24th and Thursday, June 30th must be emailed to the Cash Receipts Office by 12:00 p.m. on Friday, July 1st for the income to be recognized in FY22.

Taxable Sales: All items deposited at the bank through Thursday, June 23rd must have associated Deposit Form(s) submitted to Cash Receipts via email no later than 5:00 pm on Friday, June 24th to be posted for FY22.